Requisition No: 867579
Agency: State Courts System
Working Title: JUDICIAL ASSISTANT - CIRCUIT COURT - 22001351
Pay Plan: St.Crts Syst PIB
Position Number: 22001351
Salary: $47,746.68 Annually
Posting Closing Date: 02/28/2026
Total Compensation Estimator
Judicial Assistant - Circuit Court
Key West, Monroe County, Florida
Position Number 22001351
Annual Salary: $47,746.68
Why You’ll Love This Role in the Florida Keys:
Work in Paradise: Spend your days just a stone’s throw from tropical ocean views, swaying palm trees, and lively island culture.
Dynamic Environment: The Florida Keys court system handles a diverse range of cases, so no two days are the same.
Professional Growth: Collaborate with experienced judges, attorneys, and fellow court staff who value your expertise.
Position Overview
The essential function of the position within the organization is to provide responsible administrative, secretarial, and clerical support to the assigned circuit court judge’s office. The position is responsible for administrative, secretarial, and clerical tasks of high responsibility. The position works independently under general supervision, according to some procedures, developing work methods and sequences.
ESSENTIAL JOB FUNCTIONS
Prepares and maintains the judge’s court and professional calendar; schedules and coordinates motions, hearings, and conferences; and assists attorneys with procedures on filing motions and hearing dates.
Attends pretrial and case management conferences to assist with scheduling of trials, scheduling of hearings, and managing docket.
Provides organizational support for the judge’s caseload, including preparing orders; docketing jury instructions and a list of pending cases; ordering jurors; coordinating in-house services, such as interpreters; and reviewing case files for accuracy, format compliance, and completeness prior to submitting files to the judge.
Screens telephone calls and visitors to the judge’s office; provides information; resolves issues; directs caller/visitor to proper personnel or agency; or takes messages.
Composes and/or edits correspondence, memoranda, directives, notices, orders, e-mails, and other documents observing strict confidentiality.
Prepares yearly financial disclosure forms; makes travel arrangements and processes travel reimbursement vouchers for conferences and meetings; tracks CLE/CJE credits for assigned judge.
Researches information on hearing dates for other agencies; prepares notices of hearings for cases put on the calendar by the judge.
Interacts with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case-related issues.
Coordinates with Department of Corrections to ensure inmates appear at scheduled hearings/court events, as requested by attorney or judge.
Performs routine clerical tasks such as reviewing, distributing, and responding to incoming mail; performing data entry; ordering office supplies; maintaining files/records; faxing; scanning; or photocopying.
Handles motions and pleadings, including contacting parties to set hearings where necessary and preparing necessary orders; prepares draft orders; and edits and proofreads final orders, and assures that appropriate attachments are incorporated as exhibits when necessary.
May conduct limited case law research using an electronic database
At tends staff and other professional meetings to exchange information.
Attends technical or professional workshops or seminars to improve professional skills.
MINIMUM EDUCATION AND EXPERIENCE GUIDELINES
Education
Refers to job-specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.
Experience
Refers to the amount of related work experience that is recommended for entry into the position, which would result in a reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.
Four years of related work experience.
CERTIFICATIONS, LICENSES, REGULATIONS:
Notary Public or be able to obtain a Notary Public Commission within three months of hire.
Location Home Base: Key West, Florida
Salary: $47,746.68 annually
Benefits:
At the Administrative Offices of the Courts, Sixteenth Judicial Circuit, we believe our greatest strength is our people. It’s your commitment, talent, and dedication that enable our courts to operate with excellence and integrity every day. That’s why we invest in a comprehensive benefits package—designed with your health, well-being, and financial security in mind.
Whether you're building your career or supporting your family, our benefits are here to support you every step of the way. From health coverage and retirement plans to paid leave and professional development, we’re proud to offer resources that help you thrive while making a meaningful impact in our vibrant Florida Keys community.
Great working environment
Growth and Development Opportunities
Medical, Dental, Vision + other supplemental insurances offered through the State of Florida
Sick + Vacation Paid Time Off
Paid Holidays
Membership with Florida State Retirement System (Pension or Investment)
State of Florida Tuition Waiver Program
Employee Assistance Program
Basic Term Life $25,000 (Free to Employee)
Free Parking
Professional development opportunities
A supportive, collegial legal environment
How to Apply:
Take the next step in your career—and make your workplace your paradise!
Interested applicants should submit an Application Packet to Personnel@Keyscourts.net or by U.S. Mail to 16th Judicial Circuit, Personnel, 302 Fleming Street, Key West, Florida 33040. State of Florida applications and complete job descriptions may be found at
Your application packet should include:
Cover Letter
Resume detailing your court reporting experience
To apply for position openings, please review and comply with the instructions in the specific job posting. All applicants must submit a complete and current original application packet to be considered for the advertised vacancy. Please be advised that applying for a vacancy does not guarantee an interview or employment with the Sixteenth Judicial Circuit. Prior to an offer of employment, an applicant will be subject to verification of the information contained within the application. The successful applicant will also be required to pass a criminal background check.
For questions about the Court Program Specialist II position, please contact (305) 295-3652.
If you are a person with a disability who needs an accommodation in order to participate in the application/selection process, you are entitled, at no cost to you, the provision of certain assistance. Please notify Court Administration at 305-295-3652 prior to the application deadline. If you are hearing or voice impaired, please call through the Florida Relay Service (TDD) 1-800-955-8771.
In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (Judicial Branch) are not covered under the Career Service System. All Florida State Courts System employees are at-will employees and serve at the pleasure of the appointing authority and do not attain tenure rights.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
This Organization Participates in E-Verify: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The 16th Judicial Circuit participates in the U.S. Government’s Electronic Employment Verification Program (E-Verify) to assist in this required verification process. E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9) upon hire within the first 3 days of employment. For information about E-Verify, please visit:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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