Job Description

Winston Staffing is recruiting for a high-level Administrative Assistant for a prestigious organization on Long Island.

Job Title: Administrative Assistant

Position Type: Full-Time (Temp-Perm)

The Opportunity: Become an Essential Partner to Industry Leaders

Are you a highly organized and proactive administrative professional looking to make a real impact? Winston Staffing has partnered with a world-class, mission-driven organization on Long Island seeking a dedicated Administrative Assistant.

In this role, you will be more than a support professional; you will be the organizational engine behind a team of influential leaders. You will manage complex logistics and communications, enabling your team to focus on achieving their high-impact goals.

What You Will Achieve

Success in this role will be defined by your ability to deliver on these key objectives:

• Flawless Executive & Team Support: Proactively master the complex schedules of multiple senior leaders, ensuring their time is optimized. You will seamlessly coordinate all travel, high-level meetings, and events, creating a frictionless experience for all stakeholders.
• Proactive Project & Documentation Management: Become the trusted partner for all critical projects and reports. You will establish and own a system to guarantee all deadlines are met, all necessary documentation is impeccably maintained, and all submissions are handled with precision and efficiency.
• Meticulous Financial & Compliance Administration: Ensure the financial and regulatory integrity of your department. This includes delivering timely and accurate expense reconciliations, assisting with budget oversight, and managing sensitive documentation with absolute confidentiality.
• Act as a Central Hub for Your Team: Serve as the go-to resource for your group, expertly coordinating onboarding, managing requests, and acting as a reliable, supportive partner for all team members.

What You Bring to the Table

We are seeking a candidate with a proven track record of achieving the objectives above. Specifically, you have:

• A history of administrative support (5+ years) in a fast-paced professional environment where you have successfully managed competing priorities for multiple senior leaders.
• Mastery of digital tools , including the full MS Office Suite (Outlook, Word, Excel, PowerPoint), and the ability to learn new software with ease.
• Exceptional problem-solving skills and the ability to work independently, making sound judgments and demonstrating professional integrity with sensitive information.
• Outstanding communication skills , with the ability to act as a professional and courteous liaison between executives, internal departments, and external partners.
• An Associate degree is required; a Bachelor’s degree is plus.

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