Operations Assistant Job at Geotrek Vans, Boulder, CO

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  • Geotrek Vans
  • Boulder, CO

Job Description

Operations Assistant

Full-Time · In-Person · Boulder, CO

We’re hiring a high-energy, detail-obsessed team player to help run the heart of our company.

At Geotrek, we’re on a mission to build the most premium RVs—at prices people can actually afford. We believe world-class design, quality, and experience shouldn’t be reserved for the few. As we scale, we’re looking for an  Operations Assistant to help us stay organized, efficient, and dialed-in.

You’ll work side-by-side with the founders to keep the office running smoothly, support hiring and onboarding, assist with van intake and scheduling, and make sure nothing falls through the cracks—from compliance to culture to customer pickup day. This is a hands-on, get-stuff-done role with lots of variety and room to grow.

What You’ll Do

Van Intake & Pre-Production Support

  • Coordinate logistics for customer-owned van drop-offs
  • Check in new vans and complete initial inspection forms
  • Update master sheets and Geotrek inventory docs when vans arrive
  • Verify build sheets against invoices
  • Note PDI (Pre-Delivery Inspection) needs from Mercedes on whiteboard
  • Coordinate external work with partners (tires, wheels, suspension)
  • Print and install temp tags before pickups; coordinate with team leads
  • Ensure build packets are routed to the appropriate team upon van return

Office Ops

  • Schedule interviews, meetings, 1-on-1s, and team events
  • Handle inbox tasks, tag calendars, and manage incoming phone calls
  • Run errands (UPS, dealers, paint shop, post office, groceries) using a company vehicle
  • Keep the office clean, organized, and stocked (coffee, snacks, TP, paper towels, etc.)
  • Coordinate deliveries and place items in inventory receiving areas
  • Maintain daily office cleanliness and close the space down at end of day
  • Manage the key whiteboard, ensuring key locations and van status are current
  • Coordinate discontinued parts pickup and used tire sales with buyers

HR & Hiring Support

  • Post job listings, screen applicants, print resumes, and prep for interviews
  • Manage onboarding: employee checklists, photos, training videos, and handbook updates
  • Maintain compliance: OSHA, labor law posters, liability forms
  • Coordinate offboarding and access removal when needed

Culture & Team Support

  • Prep welcome kits and assist with employee events and shop tours
  • Help maintain the overall team vibe and company culture
  • Occasionally support customer interactions or light sales tasks
  • Clean vans for pickup day and assist Phase One as needed

You’ll Thrive Here If You Are:

  • A go-getter who takes initiative without needing micromanagement
  • Calm under pressure, highly organized, and detail-focused
  • Comfortable juggling both admin and physical responsibilities
  • Friendly and professional with teammates, customers, and walk-ins
  • Accountable and confident having tough conversations when needed
  • Excited to grow into more ownership and responsibility over time
  • A solutions-oriented optimist with an anti-victim mindset

Details

  • Location: In-person at our Boulder, CO HQ
  • Hours: Full-time, Monday–Friday (occasional weekends or events as needed)
  • Pay: $50,000–$65,000/year
  • Perks: Mentorship, behind-the-scenes access to a high-growth company, team events, learning opportunities, and a chance to grow into more responsibility

To Apply:

  • Send your resume and a short note on why this role is a fit for you. Bonus points if you include something that shows how detail-oriented and proactive you are.

Job Tags

Full time, Temporary work, Work at office, Monday to Friday,

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