Job Description

Office Administrator

We are currently seeking a hard-working and self-driven individual to join our Miami office as an Office Administrator to organize and coordinate administration and office procedures.

The Role

• Liaising with all members of staff in a professional manner.
• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Responsible for office logistics, ensure office is tidy and presentable, with all necessary stationery and materials.
• Distributing/sorting all post and deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Order office supplies and keep inventory of stock.
• Being responsible for the company credit card invoices.
• Keeping records and receipts of company expenses.
• Event organization such as conferences and team social events.
• Draft sales contracts, review existing ones, and ensure they align with company policies and legal requirements
• Maintain accurate and up-to-date records of all contracts
• Assisting with the company’s marketing and social media functions
• Providing general administrative support to our President and Operations Manager.
• Other Adhoc duties.

You Are

• Highly organized and detail oriented.
• Proactive personality, someone who looks to improve efficiency of processes.
• Proficient in Microsoft Office Suite.
• Excellent time management skills and ability to prioritize work.
• Reliable and responsible.
• Adaptable and able to think on your feet.
• Eager to work for a hypergrowth company!

Perks

• Full Medical Coverage
• 20 days PTO
• 10 Holiday paid off
• 401k matching

Who is Lumicity?

We are a global recruitment agency that specializes in the 5 most prestigious markets: Technology, Engineering, Aerospace, Construction, Clean Energy & Life Sciences. We focus on placing permanent staff in every corner of the world with offices across the US, UK, and EU.

Founded in London in 2004, we came to the U.S. 8 years ago and since then have opened various offices across the US with now over 80 consultants! We pride ourselves on developing elite consultants with little to no prior recruitment experience in an environment that have won multiple “Top 100 Companies to work for” awards.

Job Tags

Similar Jobs