Job Description

If you are looking to make an impact by helping others, then Preferred Behavioral Health Group is the place for you! By joining our award-winning team, you will become part of the premier behavioral health organization in New Jersey. PBHG is a dynamic and innovative non-profit organization that was proudly named one of " THE BEST PLACES TO WORK IN NEW JERSEY " for 2024 by NJBIZ! Our mission is to change lives and save lives across the state of New Jersey through a Trauma Informed Care culture.

Our staff is at the core of everything we do. We are dedicated to building a diverse team where employees feel a sense of belonging and are valued for their individual contributions. We encourage staff development and embrace a growth mindset. If you are interested in pursuing an exciting and rewarding career while being part of a recognized “ Best Place to Work ”, please submit your resume today for consideration!

Job Title: Grants Accounting Manager

Program: Finance

Location: Office 52 Hyers Street, Toms River New Jersey 08753

Position Type: Full Time

Minimum Starting Salary: $75,000.00

Job Description/Summary

The Grants Accounting Manager is responsible for managing the financial administration, compliance, and reporting of all grants and restricted funding for PBHG. This position ensures fiscal integrity across a portfolio of public and private funding sources, including federal, state, and county behavioral health contracts, and partners closely with program teams to support sustainable and compliant service delivery.

Responsibilities

• Oversee the day-to-day financial management of grants related to behavioral health and recovery support services, ensuring adherence to contract requirements and funding guidelines.
• Maintain systems to track grant budgets, expenses, and report timelines, including cost allocations for clinical programs, case management, prevention, wraparound and other services.
• Ensure compliance with federal and state regulations, including Uniform Guidance, Medicaid billing, and managed care reimbursements where applicable.
• Review all grant agreements and contracts to interpret and implement financial requirements, billing structures, and allowable costs.
• Lead the writing and development of compelling, high-quality grant proposals, narratives, and applications (RFPs - Requests for Proposals) that align with organizational priorities, program needs, and funder guidelines.
• Provide expert support and guidance to program directors and other internal stakeholders in drafting and refining sections of RFPs, ensuring coherence, accuracy, and compliance with funder requirements.
• Manage the full grant submission process, ensuring all components are timely, accurate, and meet strict deadlines.
• Provide regular budget-to-actual reports, variance analysis, and spending forecasts to ensure proper resource allocation and sustainability.
• Monitor restricted funds and support strategic use of flexible/unrestricted revenue for program continuity.
• Prepare timely, accurate financial reports for funders including county behavioral health departments, state agencies, and private foundations if applicable.
• Support financial components of grant renewals, audits, and regulatory reviews.
• Establish and maintain strong internal controls and documentation for grant-related transactions, allocations, and reporting.
• Continuously evaluate and improve systems to manage multiple, complex funding streams efficiently.
• Ensure finance policies align with the organization’s mission and behavioral healthcare service delivery goals.
• Serve as a liaison with auditors, funders, and contract monitors on all grant-related financial matters.

Competencies

• Strong knowledge of GAAP, fund accounting, and federal grant compliance.
• Proficiency in accounting and financial reporting software and advanced Excel skills.
• Strong organizational, analytical, and communication skills.
• Proficiency in grant management software and Microsoft Office Suite, particularly advanced Excel skills.
• Ability to work both independently with minimal supervision and collaboratively within a multidisciplinary team.
• Familiarity with electronic health records (EHR) and integration of financial and clinical reporting systems preferred.
• Direct experience working specifically within a behavioral health, mental health, or human services organization is preferred.

Qualifications

• Education:  Bachelor’s degree in accounting, Finance, or related field.
• Licensure:  CPA or equivalent experience preferred.
• Experience:  Minimum 5-7 years of progressive nonprofit finance experience, including substantial work with non-profit grants in behavioral health or human services; experience working with behavioral health funding sources such as State, SAMHSA, HRSA, Medicaid, county behavioral health departments, and/or managed care organizations. Experience in a trauma-informed and/or recovery-oriented service environment preferred.

Comprehensive Benefits Package:

o Medical, Dental and Prescription Insurance

o 403(b) Retirement Plan

o Generous Paid Time Off and Paid Holidays

o Long Term Disability Insurance

o Life and AD&D Insurance

o Employee Assistance Program

o Flexible Spending Account and Health Savings Account

o Voluntary Benefits, such as Vision Insurance, Aflac, Pet Insurance

o Staff Training and Development Opportunities

o Employee Referral Bonus program

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Compensation details: 75000 Yearly Salary

PI5b0023406327-30492-38407232

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