Executive Assistant Job at Motion Recruitment, Mountain View, CA

YUpuQ2xPcWt3WTBENEtrSWw4cy9RakRJ
  • Motion Recruitment
  • Mountain View, CA

Job Description

Our client, a leader in financial software, is hiring an Executive Assistant to join their team in Mountain View, CA! This will be a hybrid role and require 3x a week onsite.

**This is a 10-month W2 contract with benefits and paid holidays**

As the Executive Assistant, you will be supporting 2 Directors & 1 Vice President in handling a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.

Responsibilities:

  • Actively manage large and complex calendars to support teams and Executives by understanding their key priorities
  • Plan, coordinate, and ensure the schedule is followed, as well as handle travel coordination and arrangements
  • Responsible for schedule management, office management, communication liaison, information preparation, company records management, representation, and data analysis
  • Managing and reconciling expense reports on behalf of the leaders

Desired Skills:

  • 3+ years of experience as an EA supporting multiple Executives
  • Advanced Outlook Calendar Management
  • Concur a plus
  • Prior experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

Job Tags

Holiday work, Full time, Contract work,

Similar Jobs

IES Commercial, Inc. – DBA IES Electrical

Safety Trainer Job at IES Commercial, Inc. – DBA IES Electrical

 ...IES Commercial Inc is seeking a full-time Safety Trainer in central Nebraska. Job Summary ~ Conducts training on safety, technical skills, compliance with IES safety policies and procedures, accident prevention techniques, and operation of motorized equipment... 

Arctech

Technical Director (J10104) Job at Arctech

 ...and ensure that the technology direction aligns with the overall business objectives. A key responsibility will be to establish and manage the North America Environmental Database and the North America Solar Project database, ensuring that these resources are... 

Revolution Technologies

Production Supervisor - 1st Shift Job at Revolution Technologies

 ...Supervisor Location: Milwaukee, WI Were seeking a proactive, polished leader to supervise high-volume production operations in a fast-paced, union manufacturing environment. This is a people-first role ideal for candidates with 5+ years of leadership experience... 

Bestinfo Systems LLC

Project Manager Job at Bestinfo Systems LLC

 ...Land Development Engineer And Project Manager_Chantilly, VA_Full-Time (FTE)_Direct Hire Position: Land Development Engineer And Project Manager Job Type: Full-Time (FTE) Location: Chantilly, VA Base Salary: $100,000 to $180,000+Best-in-class benefits Industry... 

Green Ivy Educational Consulting

Academic Advisor and Executive Functioning Coach Job at Green Ivy Educational Consulting

Green Ivy Educational Consulting ( is a social enterprise organization committed to helping every student develop their own road map for success. We are known for our work on executive functioning skills (organization, planning, prioritization, adaptable thinking). ...