Job Description

About the Company:

Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expert of our legal team.

Job Summary:

Meneses Law is looking for an Executive Assistant to support the President of the law firm. The ideal candidate will be bilingual in Spanish/English and able to prioritize tasks and manage schedules effectively. The Executive Assistant will coordinate and manage executive scheduling, prepare, and organize important legal and strategic materials and plans, and support executive meetings in preparation of meeting materials. The Executive Assistant will have exemplary time management skills and the ability to identify and anticipate the President’s needs. Candidate must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management that report to the President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.

Executive Assistant Essential Functions/Responsibilities:

• Work directly with the President to support all aspects of her daily work routine.
• Maintain the President’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Acting as the point of contact among executives, employees, clients, and other external partners.
• Coordinate work with other management staff as needed; play a key role in the coordination of staff efforts.
• Compose and prepare letters relating to routine correspondence for the President’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Keep the President advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Managing information flow in a timely and accurate manner
• File documents and keep documentation organized.
• Must be able to act in a courteous and professional manner and display courtesy to employees, customers, vendors and others in all interactions.
• Schedule and attend meeting and take notes of discussion; prepare the initial draft of minutes and summaries.
• Must be able to always maintain strict confidentiality at an advanced level for all legal, financial, employee, computer or other sensitive information or materials.
• Complete special projects including creating PowerPoint presentations, spreadsheet reports, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Executive Assistant Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills, time management skills, and attention to detail.
• Proficient with technology and ability to learn our software systems.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and MacOS systems.
• Self-motivated with excellent interpersonal skills.
• Friendly and strong commitment to customer service.
• One year work experience as an Administrative Clerk or similar clerical role.
• Good understanding of clerical operations
• Principles and procedures of record keeping.
• English usage, spelling, grammar, and punctuation.
• Ability to work in a fast-paced environment.
• Able to type 45 WPM or more.
• Must be available to travel (15%)
• Must be fluent in English and Spanish.

Education and Experience:

• Bachelor’s degree
• 1 year of Office Experience/ Executive Assistant Experience preferred

Job Types: Full-time

Compensation:

Meneses Law believes in Work Life Balance. Operation hours are from 8 a.m. to 5 p.m. plus 2 Saturdays a month for certain positions.

Being hired by Meneses Law as an Executive Assistant means that you will have the opportunity to:

• Earn $50,000 Salary
• Be part of a positive culture
• Earn individual and team incentives
• Start an incredible career

Benefits for Working at Meneses Law:

• Generous compensation
• Work with state-of-the-art technology
• Name Recognition & Prestige Immigration Law Firm
• Sophisticated, Challenging Work
• Meaningful Career Advancement Opportunities
• Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, and 10 days of paid holidays).
• Work Life Balance Schedule
• Birthday and Anniversary rewards

Qualifications/ Requirements:

Education/ Experience:x

• A bachelor's degree, knowledge of MS Office and MacOS.

Communication Skills:

• Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents.

Reasoning Skills:

• Must be able to analyze information, problems, situations, practices, or procedures to define the problem or objective. Identify relevant concerns or factors, patterns, tendencies, and relationships. Formulate logical and objective conclusions and recognize alternative and their implications.

Physical Demands:

• This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
• May occasionally involve stooping, kneeling, or crouching. May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods.
• Involves manual dexterity for using keyboard, mouse, and other office equipment. May involve moving or lifting items under 10 pounds.

Other skills:

• Strong knowledge of business and management principles involved in strategic planning, leadership techniques, production methods, and coordination of people and resources.
• Excellent organizational and time-management.

Work Hours:

• Monday to Friday from 8:00 am to 5:00 pm + 2 Saturdays, per month. Must work a flexible schedule based on department and company needs.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• Administrative Experience: 1 year (Preferred)

Language:

• Spanish (Required)

Work Location: In person

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