Job Description

A private client in Half Moon Bay, CA is seeking a full-time Administrative Personal Assistant to support the principal across a mix of administrative and personal duties. This is an onsite, Monday–Friday roughly 9:00 AM-5:00 PM role based out of the principal’s private residence, with occasional travel and coordination across multiple properties. The ideal candidate is grounded, structured, warm, and highly professional—someone who can seamlessly navigate between independent problem-solving and collaborative teamwork in a discreet, fast-moving household.

Job responsibilities include, but are not limited to:

• Provide direct administrative and personal support to the principal
• Heavy calendar management, scheduling, and appointment coordination
• Plan and coordinate travel, logistics, and family-related activities
• Manage all communications, emails, and messaging platforms
• Conduct independent research and execute requests with minimal oversight
• Interface with the Estate Manager and household staff as needed
• Provide administrative support across the family’s broader property portfolio
• Handle sensitive information with discretion and professionalism
• Offer support in a flexible and anticipatory manner to ensure seamless day-to-day operations
• Additional Administrative Personal Assistant tasks as needed and requested

Requirements:

• Fluent in English; exceptional communication skills, both written and verbal and by phone and email
• Bachelor’s degree from an accredited 4-year College or University PREFERRED but not required
• Excellent references required from both current and previous employers
• 5+ years related experience working in a similar position
• Prior experience supporting a private family or family office preferred
• Works with the utmost discretion and confidentiality at all times while demonstrating integrity and strong ethics
• Poised and professional in both mindset and manner demonstrating high emotional intelligence and sound judgment
• Outstanding problem solver; resourceful and quick-thinking
• Hands-on and proactive approach; able to see jobs through to completion with personal accountability and a no task is too big or too small mindset
• Exceptional attention to detail, strong organizational skills, and willing and able to take direction well
• Ability to work both independently and as part of a team; working respectfully and collaboratively with principal, family, and existing and future staff
• Confident, comfortable with feedback, and willingness to go above and beyond
• Proficiency in both PC & Mac systems, Tech proficiency in Google Suite, Microsoft Office (Mac and PC), WhatsApp, Telegram (preferred not required), and project management platforms like Asana
• Valid U.S. driver’s license and clean driving record
• Current passport or ability to obtain one
• Willingness to travel domestically and internationally (up to one week at a time)
• Flexibility in scheduling with the willingness to work additional hours/occasional weekends as needed
• Authorized to work within the United States without sponsorship or restrictions

Salary: $110,000–$150,000 /year, All salary offers are Depending On Experience, References, and the results of Federal Background Report

Benefits: 100% medical, dental, and vision coverage for the individual 80% coverage for dependents, 401(k) employer match, 15 PTO days per year, with potential to increase to 23, 10 paid holidays annually, 10–20% potential discretionary, performance-based annual bonus

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