Job Description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. 

About Us:

At Benchmark Network Solutions, we pride ourselves on delivering top tier IT Managed Services and products to our clients while fostering a collaborative and dynamic work environment. We are currently seeking a versatile and detail-oriented  Administrative Assistant  to support our operations, sales and leadership team.

Job Summary:

We are looking for an experienced  Administrative Assistant with a background in  accounting, marketing, purchasing ,  prospecting and   Microsoft licensing . The ideal candidate will be proactive, highly organized, independent, able to learn quickly, and capable of managing diverse tasks in a fast-paced environment.

Key Responsibilities:

Administrative Support

• Strong verbal and written communication skills to manage and email correspondence internally and with customers
• Proofreading marketing collateral, website pages, and summarizing vendor contracts
• Maintaining data in CRM, including customer quotes, vendor contacts, opportunities and vendor quotes
• Manage administration for projects, Zoho Projects, for monitoring of renewals, projects, etc.

Accounting

• Assist with customer invoice processing, vendor invoices and other accounting tasks in Quickbooks Online (QBO)
• Receive checks and other payments in QBO
• Reconcile various accounts in QBO (credit cards, etc.)

Marketing/Prospecting

• Support and help drive digital marketing efforts, including content creation, email campaigns, prospecting/social media
• Make calls and set up discovery calls with prospective clients

Purchasing/Management of Renewals

• Fully responsible for the process working directly with customers to quote/invoice/order for renewals for vendor coverage and licensing
• Coordinate/monitor procurement of office and operational supplies
• Oversee person who cleans the office bi-weekly
• Manage vendor relationships and partnership programs

Microsoft Licensing

• Manage customer licensing for Microsoft, Adobe, other vendors
• Track license and coverage renewals and usage both internal office and for external customers

Qualifications:

• 2+ years of experience in an administrative role with exposure to accounting, marketing, and purchasing/procurement a plus
• Familiarity with Microsoft 365 administration and license management
• Strong Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational, multitasking, independence and communication skills
• Experience with accounting software, CRM, and marketing tools is a plus
• Familiarity with Cisco/distribution procurement process and sites a plus

Benefits:

• Competitive salary and performance bonuses
• Health and dental insurance
• 401(k) with company match
• Paid time off and holidays

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